HRS-07 Employment Agreement Process
Have employees sign their employment agreement before any access to organisational systems, resources or assets is granted.
4
artefacts
0
held by a system
3
at each review
hard
to go live
HR system / LMS
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Signed employment agreements with dates · HR system / LMS
- Access provisioning records with dates, to compare against signature dates · Identity provider / directory
- Exception records where access preceded signature · HR system / LMS
governing documentDocuments that govern the control
- The control that prevents provisioning before signature · Policy repository / GRC workspace
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Access granted on start date with the agreement signed later
- No comparison between signature and provisioning dates
- Contractors given access under no agreement at all
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetHRS-06 Employment Termination · HRS-08 Employment Agreement Content