P4.3 Securely disposing of personal information
Personal information is disposed of securely in line with privacy objectives. Points of focus: deletion requests are captured and the related information flagged for destruction; information no longer retained is anonymised, disposed of or destroyed in a way that prevents loss, theft, misuse or unauthorised access; and policies and procedures destroy information identified for destruction.
Source: SOC 2 (2017 Trust Services Criteria), P4.3. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open SOC 2 (2017 Trust Services Criteria) in the compliance library.
These are criteria, not controls: you design controls that meet them, and which criteria are in scope follows the categories your report covers (Security always; Availability, Confidentiality, Processing Integrity and Privacy only if chosen). A Type 2 report tests that the controls operated across the period, so the evidence asked for is samples across that period, not one copy.
These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.
system holds itEvidence a system already holds
- Deletion request log with completion evidence · SIEM / log platform
- Deletion job logs covering primary stores and backups · Backup / DR tooling
periodic reviewEvidence produced at each review
none for this control
governing documentDocuments that govern the control
- Anonymisation or destruction procedure · Policy repository / GRC workspace
First move
Common gaps auditors find
- Deletion requests not tracked to completion
- Deleted records persist in logs, exports or backups beyond a defined window
- Pseudonymised data treated as anonymised
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetP4.2 Retaining personal information · P5.1 Data subject access