EvidenceSheet

CC6.5 Protecting data on assets until disposal

Logical and physical protection over physical assets is withdrawn only once the data and software on them can no longer be read or recovered and are no longer needed. Points of focus: data and software on equipment due for disposal are identified and made unreadable; and, as revised in 2022, data and software are removed, deleted or made inaccessible on any device the organisation, its vendors or its staff own once they are no longer needed there or the device leaves the organisation's control. (Device recovery from leavers sits under CC6.4.)

Source: SOC 2 (2017 Trust Services Criteria), CC6.5. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open SOC 2 (2017 Trust Services Criteria) in the compliance library.

These are criteria, not controls: you design controls that meet them, and which criteria are in scope follows the categories your report covers (Security always; Availability, Confidentiality, Processing Integrity and Privacy only if chosen). A Type 2 report tests that the controls operated across the period, so the evidence asked for is samples across that period, not one copy.

4
artefacts
0
held by a system
2
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

  • Certificates of destruction or wipe logs for disposed devices · Endpoint management (MDM / EDR)
  • Remote wipe or data removal records for vendor-held and staff-owned devices · Endpoint management (MDM / EDR)

governing documentDocuments that govern the control

  • Media sanitisation and disposal procedure · Policy repository / GRC workspace
  • Asset register entries closed with the sanitisation method recorded · Policy repository / GRC workspace

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

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CC6.4 Restricting physical access to facilities and assets · CC6.6 Protection against threats from outside the system boundary