4.1.1 All security policies and operational procedures that are identified in Requirement 4 are: • Documented. • Kept up to date. • In use. • Known to all affected parties
All security policies and operational procedures that are identified in Requirement 4 are: • Documented. • Kept up to date. • In use. • Known to all affected parties.
4
artefacts
0
held by a system
2
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Version history or review record showing the transmission security procedures are kept up to date · Policy repository / GRC workspace
- Distribution and acknowledgement records for the network, application and vendor management staff affected by them · HR system / LMS
governing documentDocuments that govern the control
- The documented policies and operational procedures covering transmission of cardholder data over open public networks, including the protocols and key strengths permitted · Policy repository / GRC workspace
- Evidence the procedures are in use, such as change records citing them when a certificate or protocol was updated · Policy repository / GRC workspace
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Procedures name TLS versions and cipher suites that were current when written and were never revised as protocols were deprecated
- Documented centrally and unknown to the teams terminating TLS at load balancers, gateways and third party endpoints
- Procedures exist for internal transmissions but omit the customer facing and partner channels that carry PAN
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet3.7.9 Service provider customer key responsibilities · 4.1.2 Roles and responsibilities for performing activities in Requirement 4 are documented, assigned, and understood