EvidenceSheet
NIST SP 800-53 Rev 5 · PS - Personnel Security

PS-8 Personnel Sanctions

a. Employ a formal sanctions process for individuals failing to comply with established information security and privacy policies and procedures; and b. Notify organization-defined personnel or roles within organization-defined time period when a formal employee sanctions process is initiated, identifying the individual sanctioned and the reason for the sanction.

Source: NIST SP 800-53 Rev 5, PS-8. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open NIST SP 800-53 Rev 5 in the compliance library.

Base controls and their enhancements. Which apply follows the baseline you are assessed against (for example FedRAMP Moderate or High, or the low, moderate and high baselines of SP 800-53B). Text in square brackets is a parameter your organisation sets.

10
artefacts
0
held by a system
2
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

  • Records or notifications of formal employee sanctions · HR system / LMS
  • Test of Organizational processes for managing formal employee sanctions; mechanisms supporting and/or implementing formal employee sanctions notifications · HR system / LMS

governing documentDocuments that govern the control

  • Personnel security policy · Policy repository / GRC workspace
  • Personnel security procedures · Policy repository / GRC workspace
  • Procedures addressing personnel sanctions · Policy repository / GRC workspace
  • Access agreements (including non-disclosure agreements, acceptable use agreements, rules of behavior, and conflict-of-interest agreements) · Vendor register / contract repository
  • List of personnel or roles to be notified of formal employee sanctions · Policy repository / GRC workspace
  • System security plan · Policy repository / GRC workspace
  • Privacy plan · Policy repository / GRC workspace
  • Personally identifiable information processing policy · Policy repository / GRC workspace

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

PS-7 External Personnel Security · PS-9 Position Descriptions