PM-20 Dissemination of Privacy Program Information
Makes clear to individuals how their information is handled, including by suppliers and providers acting for the organization.
3
artefacts
0
held by a system
1
at each review
hard
to go live
Document repository
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Review of accuracy against actual processors · Document repository
governing documentDocuments that govern the control
- Published privacy information covering third-party processing · Vendor register / contract repository
- Update process · Document repository
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- notice silent on providers that hold the data
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetPM-19 Privacy Program Leadership Role · PM-21 Accounting of Disclosures