164.310(d)(2)(ii) Media Re-use (Required)
Implement procedures for removal of ePHI from electronic media before the media are made available for re-use. NIST recommends purging or clearing per SP 800-88 categorization.
4
artefacts
1
held by a system
1
at each review
moderate
to go live
SIEM / log platform
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
- Verification log · SIEM / log platform
periodic reviewEvidence produced at each review
- Sanitization tool records · Data governance / DLP tooling
governing documentDocuments that govern the control
- Re-use sanitization procedure · Policy repository / GRC workspace
- Reuse approval workflow · Policy repository / GRC workspace
First move
Start with the 1 of 4 artefacts that already live in a system (SIEM / log platform); keep the periodic reviews but log each one as a dated record with a named reviewer.
Common gaps auditors find
- Quick reformat used in lieu of secure wipe
- SSD-specific sanitization not used
- No verification of completion
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet164.310(d)(2)(i) Disposal (Required) · 164.310(d)(2)(iii) Accountability (Addressable)