EvidenceSheet
HIPAA Security Rule · Physical

164.310(c) Workstation Security (Standard)

Implement physical safeguards for workstations accessing ePHI to restrict access to authorized users. NIST recommends positioning, privacy screens, cable locks, and clear-desk policy.

Source: HIPAA Security Rule, 164.310(c). The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open HIPAA Security Rule in the compliance library.

Applies to covered entities and business associates. An addressable specification can be met by a documented, reasonable alternative.

4
artefacts
1
held by a system
0
at each review
moderate
to go live
Physical access / facilities
where the evidence lives
teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

  • Privacy screen issuance log · Physical access / facilities

periodic reviewEvidence produced at each review

none for this control

governing documentDocuments that govern the control

  • Clear-desk policy · Policy repository / GRC workspace
  • Workstation positioning standards · Policy repository / GRC workspace
  • Cable lock inventory · Policy repository / GRC workspace

First move

Start with the 1 of 4 artefacts that already live in a system (Physical access / facilities); keep the periodic reviews but log each one as a dated record with a named reviewer.

Common gaps auditors find

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

164.310(b) Workstation Use (Standard) · 164.310(d)(1) Device and Media Controls (Standard)