PS-4 Personnel Termination
Disable access and revoke authenticators within FedRAMP-defined time (same day); conduct exit interview; retrieve property.
5
artefacts
0
held by a system
3
at each review
hard
to go live
HR system / LMS
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Termination and transfer access removal evidence within SLA · HR system / LMS
- Third party personnel screening attestations · HR system / LMS
- Acknowledgement of access agreements signed at hire · HR system / LMS
governing documentDocuments that govern the control
- Control implementation statement for PS-4 citing the system mission and inheritance from common controls · Document repository
- Sanctions policy with documented application history · Policy repository / GRC workspace
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Termination access removal exceeds documented SLA
- Sanctions applied informally without HR documentation
- Contractor screening relies on vendor attestation without sampling
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetPS-3(3) Personnel Screening | Information Requiring Special Protective Measures. Verify that individuals accessing a system processing, storing, or transmitting information requiring special protection: (a) Have valid access authorizations that are demonstrated by assigned official government · PS-4(2) Automated Actions