EvidenceSheet
FedRAMP High (NIST SP 800-53 Rev 5 baseline) · PS - Personnel Security

PS-4 Personnel Termination

Disable access and revoke authenticators within FedRAMP-defined time (same day); conduct exit interview; retrieve property.

Source: FedRAMP High (NIST SP 800-53 Rev 5 baseline), PS-4. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open FedRAMP High (NIST SP 800-53 Rev 5 baseline) in the compliance library.

A FedRAMP baseline is a subset of NIST SP 800-53 Rev 5, enhancements included.

6
artefacts
1
held by a system
3
at each review
hard
to go live
HR system / LMS
where the evidence lives
teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

  • Termination tickets with HR date, access disable time and property return checklist · Ticketing / ITSM

periodic reviewEvidence produced at each review

  • Termination and transfer access removal evidence within SLA · HR system / LMS
  • Third party personnel screening attestations · HR system / LMS
  • Acknowledgement of access agreements signed at hire · HR system / LMS

governing documentDocuments that govern the control

  • SSP PS-4 statement describing same-day access revocation, exit interviews and return of property on termination · HR system / LMS
  • Sanctions policy with documented application history · Policy repository / GRC workspace

First move

Mostly documents and reviews. Pull the 1 system-held artefact from your Ticketing / ITSM on a schedule; put the documents under version control with an owner and review date, and log each review as a dated record with a named reviewer.

Common gaps auditors find

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

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PS-3(3) Personnel Screening | Information Requiring Special Protective Measures (PS-3(3)) · PS-4(2) Automated Actions