EvidenceSheet

Art.31 Designation of critical ICT third-party service providers

The ESAs, through the Joint Committee, designate which ICT third-party service providers are critical, according to systemic impact, the importance of the institutions relying on them, reliance for critical or important functions and substitutability, and publish the list yearly; each designated provider gets a Lead Overseer and must tell the financial entities it serves of its designation. Designation does not cover financial entities that supply ICT services to other financial entities, providers under oversight supporting Article 127(2) TFEU tasks, intra-group providers, or providers serving only entities active in a single Member State (Art. 31(8)). For financial entities the duty is to track which of their providers are designated and reflect it in third-party risk management; a designated provider established in a third country may be used only if it has set up a Union subsidiary within 12 months of designation (Art. 31(12)).

Source: DORA (Regulation (EU) 2022/2554), Art.31. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open DORA (Regulation (EU) 2022/2554) in the compliance library.

Scope: Designation is an act of the European Supervisory Authorities. What a financial entity evidences is knowing which of its ICT providers are designated.

Applies to the financial entities listed in Article 2. Many duties are lighter or absent for microenterprises and for the entities in Article 16(1); each statement says where. Article 19 carries the reporting clocks of Delegated Regulation (EU) 2025/301, Article 5.

3
artefacts
0
held by a system
1
at each review
hard
to go live
Vendor register / contract repository
where the evidence lives
teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

  • Evidence that any designated third-country provider in use has a Union subsidiary established within 12 months of designation · Vendor register / contract repository

governing documentDocuments that govern the control

  • Dated cross-check of the entity's ICT provider register against the published list of critical providers · Vendor register / contract repository
  • Designation notices received from providers · Vendor register / contract repository

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

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Art.30 Key contractual provisions · Art.45 Information-sharing arrangements on cyber threat information and intelligence