What evidence do auditors commonly ask for on CCR 7051 Service provider and contractor contract terms?

Data processing addendum mapped clause by clause to 11 CCR 7051(a); Contract schedules describing the specific business purposes; Annual vendor assessment or audit results; Subprocessor list with flow-down agreements.

What is the most common gap auditors find on CCR 7051?

Purposes described as the services under the agreement

CCPA/CPRA · Service providers, contractors and third parties

`CCR 7051` Service provider and contractor contract terms

The contract must bar selling or sharing, name the specific business purposes (not by reference to the contract as a whole), bar use outside those purposes and outside the direct relationship, require compliance with the Act and the same level of protection (for example help with audits, risk assessments, ADMT duties and security under 1798.81.5), give the business rights to check use, including reviews, scans or assessments at least every 12 months, require notice when the provider can no longer comply, give the business rights to stop and remedy misuse, and require help with consumer requests or require the business to pass on the requests the provider must act on. Subcontracts must carry the same terms, and due diligence by the business affects whether it had reason to suspect misuse.

Source: CCPA/CPRA, CCR 7051. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open CCPA/CPRA in the compliance library.

Applies only to a business that meets one of the thresholds in Cal. Civ. Code 1798.140(d).

artefacts

held by a system

at each review

hard

to go live

Vendor register / contract repository

where the evidence lives

teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

Annual vendor assessment or audit results · Vendor register / contract repository

governing documentDocuments that govern the control

Data processing addendum mapped clause by clause to 11 CCR 7051(a) · Vendor register / contract repository
Contract schedules describing the specific business purposes · Vendor register / contract repository
Subprocessor list with flow-down agreements · Vendor register / contract repository

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Purposes described as the services under the agreement
No exercise of audit or review rights in practice

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

CCR 7050 Service providers and contractors: permitted uses and cooperation · CCR 7053 Third-party contract terms for sale or sharing