§1798.130(a)(5)(C) Notice at Collection
At or before the point of collection of PI, a business shall inform consumers of the categories of PI to be collected and the purposes for which it is used, whether the PI is sold or shared, and the length of time the bu
4
artefacts
0
held by a system
0
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
none for this control
governing documentDocuments that govern the control
- Notice text displayed on forms, mobile app onboarding, point-of-sale, telephone scripts · Policy repository / GRC workspace
- Offline notice via signage or printed handout · Policy repository / GRC workspace
- Retention disclosures per category · Policy repository / GRC workspace
- Sale/share disclosure · Policy repository / GRC workspace
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Notice exists only in main privacy policy
- Offline collection (call centers, in-store) lacks notice
- Retention disclosed only as 'as long as necessary'
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet§1798.130(a)(3) Privacy Policy Content Requirements · §1798.130(c) Annual Metrics Disclosure (Large Businesses)