HR-06 Confidentiality agreements
Base confidentiality undertakings for employees, external service providers and suppliers on documented requirements for protecting confidential information and operational detail, obtain acceptance at contract signature
4
artefacts
0
held by a system
1
at each review
hard
to go live
Document repository
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Annual review record of those requirements together with the resulting decision · Document repository
governing documentDocuments that govern the control
- Documented analysis of the protection requirements the undertaking wording is built from · Document repository
- Executed confidentiality undertakings for a sample of employees, suppliers and service providers · HR system / LMS
- Proof of reconfirmation obtained from signatories after the last wording change · Document repository
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Wording copied from a generic template with no traceable requirements behind it
- Suppliers began work before their undertaking was executed
- Requirements updated but existing signatories never asked to reconfirm the new terms
- No register showing who signed which version of the undertaking
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetHR-05 Responsibilities in the event of termination or change of employment · IDM-01 Policy for user accounts and access rights