What evidence do auditors commonly ask for on HR-05 Responsibilities in the event of termination or change of employment?

Contract clause specifying which duties survive departure and for what period; Exit or role change form recording that the continuing duties were explained to the individual; Leaver and internal mover checklist containing the notification step and its sign off; Signed acknowledgements collected from a sample of recent leavers.

What is the most common gap auditors find on HR-05?

Surviving duties buried in the contract and never restated at the point of departure

BSI C5 (121-criteria catalogue) · C5: Human Resources

`HR-05` Responsibilities in the event of termination or change of employment

Inform internal and external personnel which information security obligations from their engagement terms continue to apply after their employment ends or changes, and state how long each of those obligations remains binding.

Source: BSI C5 (121-criteria catalogue), HR-05. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open BSI C5 (121-criteria catalogue) in the compliance library.

The edition of the catalogue is not stamped here; check the edition your attestation is issued against.

artefacts

held by a system

at each review

hard

to go live

Policy repository / GRC workspace

where the evidence lives

teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

none for this control

governing documentDocuments that govern the control

Contract clause specifying which duties survive departure and for what period · Vendor register / contract repository
Exit or role change form recording that the continuing duties were explained to the individual · Policy repository / GRC workspace
Leaver and internal mover checklist containing the notification step and its sign off · Policy repository / GRC workspace
Signed acknowledgements collected from a sample of recent leavers · Policy repository / GRC workspace

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Surviving duties buried in the contract and never restated at the point of departure
Internal transfers processed with no review of which duties the person retains
Duration of the continuing obligation left unspecified
Departures of external personnel handled by the agency with no provider side record

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

HR-04 Disciplinary measures · HR-06 Confidentiality agreements