What evidence do auditors commonly ask for on HR-01 Verification of qualification and trustworthiness?

Screening file for a sample of recent joiners including the verified identity document; Police clearance or certificate of good conduct records showing issue dates; Confirmation that academic titles and degrees claimed for the role were verified; Staffing agency contract clause requiring equivalent checks, plus the agency attestations received; Legal opinion recording which checks each jurisdiction permits.

What is the most common gap auditors find on HR-01?

Contractor personnel accepted on the agency word with no evidence retained by the provider

BSI C5 (121-criteria catalogue) · C5: Human Resources

`HR-01` Verification of qualification and trustworthiness

Screen every internal and external worker who will access customer data or production system components before they start, checking identity documents, career history, claimed qualifications, police clearance or good conduct certificates and exposure to blackmail, within the limits of local law.

Source: BSI C5 (121-criteria catalogue), HR-01. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open BSI C5 (121-criteria catalogue) in the compliance library.

The edition of the catalogue is not stamped here; check the edition your attestation is issued against.

artefacts

held by a system

at each review

hard

to go live

Document repository

where the evidence lives

teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

Police clearance or certificate of good conduct records showing issue dates · Document repository
Confirmation that academic titles and degrees claimed for the role were verified · Identity provider / directory

governing documentDocuments that govern the control

Screening file for a sample of recent joiners including the verified identity document · Policy repository / GRC workspace
Staffing agency contract clause requiring equivalent checks, plus the agency attestations received · Vendor register / contract repository
Legal opinion recording which checks each jurisdiction permits · Document repository

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Contractor personnel accepted on the agency word with no evidence retained by the provider
Checks completed weeks after production access had already been granted
Blackmail exposure never assessed for highly privileged administrators
Screening evidence destroyed immediately so completion cannot be demonstrated

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

DEV-10 Separation of environments · HR-02 Employment terms and conditions