P7.1 Personal information collected is limited to what is necessary and relevant
Collects and maintains accurate, up-to-date, complete, and relevant personal information to meet the entity's objectives related to privacy.
5
artefacts
0
held by a system
5
at each review
hard
to go live
Data governance / DLP tooling
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Evidence of the controls maintaining accuracy, currency, completeness and relevance of personal information · Data governance / DLP tooling
- Validation controls at the point of collection, and evidence of their operation · Data governance / DLP tooling
- Processes for periodic review or refresh of personal information, particularly where it is used for decisions about individuals · Data governance / DLP tooling
- Evidence of the handling of information identified as inaccurate, including its correction and any notification · Data governance / DLP tooling
- Evidence of minimisation, showing information collected and retained is relevant to the stated purpose · Data governance / DLP tooling
governing documentDocuments that govern the control
none for this control
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Accuracy assumed from the data subject having supplied the information originally, with no refresh over years
- Relevance never assessed, so fields collected for a purpose that has ended are still populated and retained
- Derived and inferred attributes treated as outside data quality controls even though decisions are made from them
- Inaccuracies corrected locally with no notification to those who relied on the previous value
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetP6.7 Provides data subjects with an accounting of the personal information held and disclosure of the data subjects' personal information, upon the data subjects' request, to meet the entity's objectives related to privacy · P8.1 Inquiries, complaints, and disputes regarding personal information are addressed