EvidenceSheet

12.8.2 TPSP contracts acknowledging account data responsibility

The entity must hold written agreements with every TPSP that receives its account data or could influence CDE security, and each agreement must contain the TPSP's acknowledgment that it answers for protecting the account data it holds, stores, processes or transmits for the entity, or to whatever extent it could affect the entity's sensitive authentication data or cardholder data. Applicability: exact wording depends on the service and allocated responsibilities and need not match the requirement text. An AOC, website declaration, policy statement, responsibility matrix or other evidence outside a written agreement does not count as a written acknowledgment. Objective under the customized approach: records exist of every TPSP's acknowledgment of its duty to protect account data.

Source: PCI DSS v4.0.1, 12.8.2. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open PCI DSS v4.0.1 in the compliance library.

Version 4.0.1 is the active version; 4.0 has been retired. Appendix A1 applies only to multi-tenant service providers, A2 only to card-present POS POI terminals that still use SSL or early TLS, and A3 only when a payment brand or acquirer requires it. Which requirements apply to you follows your validation type.

4
artefacts
0
held by a system
0
at each review
hard
to go live
Vendor register / contract repository
where the evidence lives
teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

none for this control

governing documentDocuments that govern the control

  • Executed contracts or addenda with each in-scope TPSP · Vendor register / contract repository
  • Security responsibility acknowledgment clauses · HR system / LMS
  • Contract review procedure · Vendor register / contract repository
  • Tracker linking each listed TPSP to its agreement · Vendor register / contract repository

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

12.8.1 List of third-party service providers · 12.8.3 Due diligence before engaging TPSPs