PT-8 Computer Matching Requirements. When a system or organization processes information for the purpose of conducting a matching program: Obtain approval from the Data Integrity Board to conduct the matching program; Develop and enter into
Computer Matching Requirements. When a system or organization processes information for the purpose of conducting a matching program: Obtain approval from the Data Integrity Board to conduct the matching program; Develop.
5
artefacts
0
held by a system
0
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
none for this control
governing documentDocuments that govern the control
- Data Integrity Board approval for each matching program conducted · Policy repository / GRC workspace
- The computer matching agreement entered into with the counterpart agency · Vendor register / contract repository
- Published matching notices as required · Policy repository / GRC workspace
- Evidence the matching conducted stayed within the terms and duration of the agreement · Vendor register / contract repository
- Records of renewal or termination of matching agreements · HR system / LMS
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Matching conducted under an expired agreement, since expiry is rarely tracked
- Board approval obtained for the programme while subsequent scope expansion is never re-approved
- Matching notices not published, leaving affected individuals without notice of the programme
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetPT-7 Specific Categories of Personally Identifiable Information. Apply [organization-defined] for specific categories of personally identifiable information · RA-1 Policy and procedures for risk assessment