PS-3 Personnel screening
Requires individuals to be screened before access to the system is authorized, and to be rescreened where organization-defined conditions require it and at the frequency defined for those conditions.
4
artefacts
1
held by a system
2
at each review
moderate
to go live
HR system / LMS
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
- Screening records showing completion before access authorization · HR system / LMS
periodic reviewEvidence produced at each review
- Rescreening completion records for the populations covered · Document repository
- Evidence of the treatment applied where screening cannot be completed · HR system / LMS
governing documentDocuments that govern the control
- Documented rescreening conditions and their frequencies · Document repository
First move
Start with the 1 of 4 artefacts that already live in a system (HR system / LMS); keep the periodic reviews but log each one as a dated record with a named reviewer.
Common gaps auditors find
- Access granted on the start date while screening is still in progress
- Rescreening conditions never defined, so screening happens once in a career
- Contractors screened by their employer with no evidence provided to the organization
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet