EvidenceSheet
NIST SP 800-53 Rev 5 · PS - Personnel Security

PS-3(3) Personnel Screening | Information Requiring Special Protective Measures

Verify that individuals accessing a system processing, storing, or transmitting information requiring special protection: (a) Have valid access authorizations that are demonstrated by assigned official government duties; and (b) Satisfy organization-defined additional personnel screening criteria.

Source: NIST SP 800-53 Rev 5, PS-3(3). The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open NIST SP 800-53 Rev 5 in the compliance library.

Base controls and their enhancements. Which apply follows the baseline you are assessed against (for example FedRAMP Moderate or High, or the low, moderate and high baselines of SP 800-53B). Text in square brackets is a parameter your organisation sets.

7
artefacts
0
held by a system
3
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

  • Records of screened personnel · Document repository
  • Records of access authorizations · Document repository
  • Test of Organizational processes for ensuring valid access authorizations for information requiring special protection; organizational process for additional personnel screening for information requiring special protection · HR system / LMS

governing documentDocuments that govern the control

  • Personnel security policy · Policy repository / GRC workspace
  • Access control policy, procedures addressing personnel screening · Policy repository / GRC workspace
  • Screening criteria · HR system / LMS
  • System security plan · Policy repository / GRC workspace

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

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