PM-20 Dissemination of Privacy Program Information
Maintain a central resource webpage on the organization’s principal public website that serves as a central source of information about the organization’s privacy program and that: a. Ensures that the public has access to information about organizational privacy activities and can communicate with its senior agency official for privacy; b. Ensures that organizational privacy practices and reports are publicly available; and c. Employs publicly facing email addresses and/or phone lines to enable the public to provide feedback and/or direct questions to privacy offices regarding privacy practices.
Source: NIST SP 800-53 Rev 5, PM-20. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open NIST SP 800-53 Rev 5 in the compliance library.
Base controls and their enhancements. Which apply follows the baseline you are assessed against (for example FedRAMP Moderate or High, or the low, moderate and high baselines of SP 800-53B). Text in square brackets is a parameter your organisation sets.
These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Privacy impact assessments · Data governance / DLP tooling
- Privacy risk assessments · Data governance / DLP tooling
- Test of Location, access, availability, and functionality of privacy resource webpage · Data governance / DLP tooling
governing documentDocuments that govern the control
- Public website · Document repository
- Publicly posted privacy program documents, including policies, procedures, plans, and reports · Policy repository / GRC workspace
- Position description of the senior agency official for privacy · Policy repository / GRC workspace
- Public privacy notices, including Federal Register notices · Policy repository / GRC workspace
- Privacy Act statements and system of records notices · Policy repository / GRC workspace
- Computer matching agreements and notices · Vendor register / contract repository
First move
Common gaps auditors find
- No central privacy program webpage exists on the principal public website
- The privacy webpage lacks contact channels for privacy questions and complaints
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetPM-19 Privacy Program Leadership Role · PM-20(1) Dissemination of Privacy Program Information | Privacy Policies on Websites, Applications, and Digital…