What evidence do auditors commonly ask for on PE-8(3) Visitor Access Records | Limit Personally Identifiable Information Elements?

Physical and environmental protection policy; Personally identifiable information processing policy; Privacy risk assessment documentation; Privacy impact assessment; Visitor access records; Personally identifiable information inventory.

What is the most common gap auditors find on PE-8(3)?

Visitor access records collect PII beyond the elements identified in the privacy risk assessment

NIST SP 800-53 Rev 5 · PE - Physical and Environmental Protection

`PE-8(3)` Visitor Access Records | Limit Personally Identifiable Information Elements

Limit personally identifiable information contained in visitor access records to the following elements identified in the privacy risk assessment: organization-defined elements.

Source: NIST SP 800-53 Rev 5, PE-8(3). The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open NIST SP 800-53 Rev 5 in the compliance library.

Base controls and their enhancements. Which apply follows the baseline you are assessed against (for example FedRAMP Moderate or High, or the low, moderate and high baselines of SP 800-53B). Text in square brackets is a parameter your organisation sets.

artefacts

held by a system

at each review

hard

to go live

Policy repository / GRC workspace

where the evidence lives

teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

Visitor access records · Physical access / facilities

periodic reviewEvidence produced at each review

Privacy impact assessment · Physical access / facilities
Test of Organizational processes for maintaining and reviewing visitor access records · Physical access / facilities

governing documentDocuments that govern the control

Physical and environmental protection policy · Policy repository / GRC workspace
Personally identifiable information processing policy · Policy repository / GRC workspace
Privacy risk assessment documentation · Policy repository / GRC workspace
Personally identifiable information inventory · Policy repository / GRC workspace
System security plan · Policy repository / GRC workspace
Privacy plan · Policy repository / GRC workspace

First move

Mostly documents and reviews. Pull the 1 system-held artefact from your Physical access / facilities on a schedule; put the documents under version control with an owner and review date, and log each review as a dated record with a named reviewer.

Common gaps auditors find

Visitor access records collect PII beyond the elements identified in the privacy risk assessment
The permitted PII elements for visitor records were never identified

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

PE-8(1) Visitor Access Records | Automated Records Maintenance and Review · PE-9 Power Equipment and Cabling