MA-5(1) Maintenance Personnel | Individuals Without Appropriate Access
(a) Implement procedures for the use of maintenance personnel that lack appropriate security clearances or are not U.S. citizens, that include the following requirements: (1) Maintenance personnel who do not have needed access authorizations, clearances, or formal access approvals are escorted and supervised during the performance of maintenance and diagnostic activities on the system by approved organizational personnel who are fully cleared, have appropriate access authorizations, and are technically qualified; and (2) Prior to initiating maintenance or diagnostic activities by personnel who do not have needed access authorizations, clearances or formal access approvals, all volatile information storage components within the system are sanitized and all nonvolatile storage media are removed or physically disconnected from the system and secured; and (b) Develop and implement organization-defined alternate controls in the event a system component cannot be sanitized, removed, or disconnected from the system.
Source: NIST SP 800-53 Rev 5, MA-5(1). The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open NIST SP 800-53 Rev 5 in the compliance library.
Base controls and their enhancements. Which apply follows the baseline you are assessed against (for example FedRAMP Moderate or High, or the low, moderate and high baselines of SP 800-53B). Text in square brackets is a parameter your organisation sets.
These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Maintenance records · Document repository
- Access control records · Identity provider / directory
- Test of Organizational processes for managing maintenance personnel without appropriate access; mechanisms supporting and/or implementing alternative security safeguards; mechanisms supporting and/or implementing information storage component sanitization · Data governance / DLP tooling
governing documentDocuments that govern the control
- Maintenance policy · Policy repository / GRC workspace
- Procedures addressing maintenance personnel · Policy repository / GRC workspace
- System media protection policy · Policy repository / GRC workspace
- Physical and environmental protection policy · Policy repository / GRC workspace
- List of maintenance personnel requiring escort/supervision · Document repository
- System security plan · Policy repository / GRC workspace
First move
Common gaps auditors find
- Uncleared maintenance personnel work on the system without escort and supervision by fully cleared technical staff
- Volatile storage is not sanitized and nonvolatile media are not removed before uncleared personnel begin maintenance
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetMA-5 Maintenance Personnel · MA-5(2) Maintenance Personnel | Security Clearances for Classified Systems