EvidenceSheet

AC-8 System Use Notification

a. Display organization-defined system use notification message or banner to users before granting access to the system that provides privacy and security notices consistent with applicable laws, executive orders, directives, regulations, policies, standards, and guidelines and state that: 1. Users are accessing a U.S. Government system; 2. System usage may be monitored, recorded, and subject to audit; 3. Unauthorized use of the system is prohibited and subject to criminal and civil penalties; and 4. Use of the system indicates consent to monitoring and recording; b. Retain the notification message or banner on the screen until users acknowledge the usage conditions and take explicit actions to log on to or further access the system; and c. For publicly accessible systems: 1. Display system use information organization-defined conditions, before granting further access to the publicly accessible system; 2. Display references, if any, to monitoring, recording, or auditing that are consistent with privacy accommodations for such systems that generally prohibit those activities; and 3. Include a description of the authorized uses of the system.

Source: NIST SP 800-53 Rev 5, AC-8. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open NIST SP 800-53 Rev 5 in the compliance library.

Base controls and their enhancements. Which apply follows the baseline you are assessed against (for example FedRAMP Moderate or High, or the low, moderate and high baselines of SP 800-53B). Text in square brackets is a parameter your organisation sets.

10
artefacts
0
held by a system
4
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

  • Documented approval of system use notification messages or banners · Identity provider / directory
  • System audit records · Identity provider / directory
  • User acknowledgements of notification message or banner · Identity provider / directory
  • Test of Mechanisms implementing system use notification · Identity provider / directory

governing documentDocuments that govern the control

  • Access control policy · Policy repository / GRC workspace
  • Privacy and security policies, procedures addressing system use notification · Policy repository / GRC workspace
  • System design documentation · Policy repository / GRC workspace
  • System configuration settings and associated documentation · Policy repository / GRC workspace
  • System use notification messages · Policy repository / GRC workspace
  • System security plan · Policy repository / GRC workspace

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

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AC-7(4) Unsuccessful Logon Attempts | Use of Alternate Authentication Factor · AC-9 Previous Logon Notification