7.5.2 Creating and updating documented information
When creating and updating documented information the organization shall ensure appropriate identification and description such as title, date, author or reference number; appropriate format such as language, software version and graphics, and media such as paper or electronic; and appropriate review and approval for suitability and adequacy.
Source: ISO/IEC 27701:2025, 7.5.2. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open ISO/IEC 27701:2025 in the compliance library.
These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
none for this control
governing documentDocuments that govern the control
- Document control procedure covering identification, format and approval · Policy repository / GRC workspace
- Sampled PIMS documents carrying identification, version and approval · Document repository
First move
Common gaps auditors find
- Privacy notices and procedures with no version or approval
- Documents approved by their own author
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
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