6.5.1 Responsibility for assets
Assets must be inventoried, owned, used acceptably and returned on exit as the base guidance requires, with those obligations read as covering the personal data the assets hold.
3
artefacts
0
held by a system
1
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Asset return records on exit · Policy repository / GRC workspace
governing documentDocuments that govern the control
- Asset inventory with named owners · Policy repository / GRC workspace
- Acceptable use terms covering personal data · Policy repository / GRC workspace
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Ownership assigned to a team rather than a person
- Shadow systems holding personal data absent from the inventory
- Return of assets evidenced for hardware but not for data copies
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet6.4.3 Termination and change of employment · 6.5.2 Information classification