7.14 Secure disposal or re-use of equipment
Requires items of equipment containing storage media to be verified before disposal or re-use, confirming that sensitive data and licensed software have been removed or securely overwritten.
5
artefacts
1
held by a system
2
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
- Certificates of destruction or sanitisation from any third party used, reconciled at item level · Vendor register / contract repository
periodic reviewEvidence produced at each review
- Verification records confirming sensitive data and licensed software were removed or securely overwritten, per item · Data governance / DLP tooling
- Evidence covering embedded and less obvious storage, such as multifunction printers, network equipment and mobile devices · Endpoint management (MDM / EDR)
governing documentDocuments that govern the control
- The procedure for disposal and re-use of equipment containing storage media, defining the sanitisation method per media type · Policy repository / GRC workspace
- Asset register entries showing the transition from in use to sanitised to disposed or reissued · Policy repository / GRC workspace
First move
Mostly documents and reviews. Pull the 1 system-held artefact from your Vendor register / contract repository on a schedule; put the documents under version control with an owner and review date, and log each review as a dated record with a named reviewer.
Common gaps auditors find
- Verification claimed at batch level, so no individual item can be shown to have been sanitised
- Multifunction devices, network appliances and telephony equipment disposed of with their internal storage intact
- Overwriting method chosen without regard to media type, so solid state media is not effectively sanitised
- Equipment held pending disposal in an insecure area for months, where the real exposure occurs
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet