6.5 Responsibilities after termination or change of employment
Requires the security duties and responsibilities that survive the end of employment, or a move to a different role, to be defined, communicated to the people concerned and enforced.
5
artefacts
0
held by a system
3
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Evidence these were communicated to the individual at the point of departure or change, with acknowledgement · HR system / LMS
- Records of access removal or adjustment on role change, showing old entitlements withdrawn · Identity provider / directory
- Evidence covering contractors and third party personnel on the same basis · Vendor register / contract repository
governing documentDocuments that govern the control
- Documented responsibilities that remain in force after employment ends or after a change of role, such as confidentiality and non disclosure · Policy repository / GRC workspace
- The leaver and mover procedure showing the security steps and their completion within a defined timeframe · Policy repository / GRC workspace
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Exit process removes access without ever restating the obligations that continue
- Movers treated as neither joiner nor leaver, so entitlements accumulate across a career
- Departure known to the manager days before human resources and access removal is triggered from the later date
- Continuing obligations documented but unenforceable because nothing was signed
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet6.4 Disciplinary process · 6.6 Confidentiality or non-disclosure agreements