5.9 Inventory of information and other associated assets
Requires an inventory of information and of the other assets associated with it to be developed and kept current, and requires that inventory to record ownership of each entry.
5
artefacts
0
held by a system
1
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- The recorded owner for each entry, and evidence owners have accepted the role · Identity provider / directory
governing documentDocuments that govern the control
- The inventory of information and associated assets, showing scope across hardware, software, services, information stores and cloud tenancies · Policy repository / GRC workspace
- The process and cadence for keeping the inventory current, including additions and retirements · Policy repository / GRC workspace
- Reconciliation evidence between the inventory and an independent source such as network discovery, endpoint management or the finance asset register · Policy repository / GRC workspace
- Evidence that information assets, not only equipment, are inventoried, including data sets and repositories · Policy repository / GRC workspace
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Inventory covers devices while the information those devices hold is never itemised
- Ownership recorded as a department, so no individual can be asked to make a decision about the asset
- Cloud services and software as a service tenancies acquired outside procurement never enter the inventory
- Reconciliation never performed, so the inventory drifts and disposals stay listed as live
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet5.8 Information security in project management · 5.10 Acceptable use of information and other associated assets