A.5.34 Privacy and protection of personal identifiable information (PII)
Identify and meet privacy and PII-protection requirements from law, regulation and contract.
16
artefacts
2
held by a system
4
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
- Version history of privacy notice · Data governance / DLP tooling
- Incident response log for PII breach · SIEM / log platform
periodic reviewEvidence produced at each review
- Employee acknowledgment records · HR system / LMS
- Signed data processing agreements with third parties · Vendor register / contract repository
- Records of privacy impact assessments · Vendor register / contract repository
- Vendor risk assessment reports · Vendor register / contract repository
governing documentDocuments that govern the control
- Published privacy notice on website · Policy repository / GRC workspace
- Internal privacy policy document · Policy repository / GRC workspace
- PII asset register · Policy repository / GRC workspace
- Data flow diagrams showing PII movement · Policy repository / GRC workspace
- Data classification matrix · Policy repository / GRC workspace
- Retention schedule for personal data · Policy repository / GRC workspace
- Standard contractual clauses evidence · Vendor register / contract repository
- Breach notification letters to regulators · Document repository
- Root cause analysis report · Document repository
- Corrective action plan · Policy repository / GRC workspace
First move
Mostly documents and reviews. Pull the 2 system-held artefacts from your Data governance / DLP tooling on a schedule; put the documents under version control with an owner and review date, and log each review as a dated record with a named reviewer.
Common gaps auditors find
- Missing documented consent for all data subjects
- Incomplete inventory of PII across legacy systems
- No formal review of third‑party processing agreements
- Inadequate breach notification timelines
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetA.5.33 Protection of records · A.5.35 Independent review of information security