164.316(b)(1) Documentation (Standard)
Maintain the policies and procedures and a written or electronic record of any required action, activity, or assessment. NIST recommends document management platform with controlled retention.
4
artefacts
1
held by a system
2
at each review
moderate
to go live
Document repository
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
- Document management platform export · Document repository
periodic reviewEvidence produced at each review
- Evidence repository index · Source control / CI pipeline
- Access controls on records · Document repository
governing documentDocuments that govern the control
- Records retention schedule · Policy repository / GRC workspace
First move
Start with the 1 of 4 artefacts that already live in a system (Document repository); keep the periodic reviews but log each one as a dated record with a named reviewer.
Common gaps auditors find
- Records scattered across shares
- No retention schedule
- Records not retrievable on demand
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet164.316(a) Policies and Procedures (Standard) · 164.316(b)(2)(i) Time Limit (Documentation Retention)