Art.16 Right to rectification
On request, rectify inaccurate personal data concerning the data subject without undue delay, and, having regard to the purposes of the processing, complete incomplete personal data, including by means of the data subjec
4
artefacts
2
held by a system
1
at each review
easy
to go live
Data governance / DLP tooling
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
- Rectification records showing the date received, the date the correction took effect, and every system changed · Data governance / DLP tooling
- The procedure for propagating a correction to every copy, including downstream warehouses, reports and exports · Data governance / DLP tooling
periodic reviewEvidence produced at each review
- Evidence of the Article 19 notification to recipients following each rectification · Data governance / DLP tooling
governing documentDocuments that govern the control
- Where a correction is disputed, the data subject's supplementary statement recorded alongside the data rather than filed separately · Policy repository / GRC workspace
First move
Automate the pull from your Data governance / DLP tooling. DLP policy hits, retention job logs and disposal certificates from the tooling.
Common gaps auditors find
- The record corrected in the system of origin while copies in the warehouse, the CRM and the backup restore path keep the old value
- Rectification refused because the controller regards its own record as accurate, with no supplementary statement recorded
- Without undue delay interpreted as the full one month by default rather than as promptly as the systems allow
- Corrections made but recipients never told, so the inaccurate value persists outside the organisation
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetArt.15 Right of access by the data subject · Art.17 Right to erasure (right to be forgotten)