PS-5 Personnel Transfer
Review/confirm ongoing operational need for access when personnel transfer; modify access; notify within FedRAMP timeframe.
6
artefacts
0
held by a system
3
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Third party personnel screening attestations · HR system / LMS
- Acknowledgement of access agreements signed at hire · HR system / LMS
- Background screening completion records by role tier · Identity provider / directory
governing documentDocuments that govern the control
- Control implementation statement for PS-5 citing the system mission and inheritance from common controls · Document repository
- Sanctions policy with documented application history · Policy repository / GRC workspace
- Personnel security policy and position risk designation matrix · Policy repository / GRC workspace
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Sanctions applied informally without HR documentation
- Contractor screening relies on vendor attestation without sampling
- Position risk designations not reviewed when responsibilities change
- Background checks not re run when employees move to higher risk roles
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet