What evidence do auditors commonly ask for on MP-2 Media Access?

SSP MP-2 statement listing the media types restricted and the personnel authorised to access them; Access lists for media storage and records of who accessed restricted media; Media protection policy covering electronic and physical media; Media inventory and labelling scheme by data classification; Sanitisation and destruction certificates from approved disposal vendor; Removable media usage policy and DLP enforcement evidence.

What is the most common gap auditors find on MP-2?

Media classification labels missing on physical assets

FedRAMP Moderate (NIST SP 800-53 Rev 5 baseline) · MP - Media Protection

`MP-2` Media Access

Restrict access to FedRAMP-defined types of digital and non-digital media to authorized personnel.

Source: FedRAMP Moderate (NIST SP 800-53 Rev 5 baseline), MP-2. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open FedRAMP Moderate (NIST SP 800-53 Rev 5 baseline) in the compliance library.

A FedRAMP baseline is a subset of NIST SP 800-53 Rev 5, enhancements included.

artefacts

held by a system

at each review

hard

to go live

Policy repository / GRC workspace

where the evidence lives

teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

Removable media usage policy and DLP enforcement evidence · Cloud console / configuration management

periodic reviewEvidence produced at each review

Sanitisation and destruction certificates from approved disposal vendor · Vendor register / contract repository

governing documentDocuments that govern the control

SSP MP-2 statement listing the media types restricted and the personnel authorised to access them · Policy repository / GRC workspace
Access lists for media storage and records of who accessed restricted media · Policy repository / GRC workspace
Media protection policy covering electronic and physical media · Policy repository / GRC workspace
Media inventory and labelling scheme by data classification · Policy repository / GRC workspace

First move

Mostly documents and reviews. Pull the 1 system-held artefact from your Cloud console / configuration management on a schedule; put the documents under version control with an owner and review date, and log each review as a dated record with a named reviewer.

Common gaps auditors find

Media classification labels missing on physical assets
Decommissioned drives stored unencrypted while awaiting destruction
USB usage permitted without DLP inspection or encryption

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

MP-1 Policy and Procedures · MP-3 Media Marking