HRS-02 Acceptable Use of Technology Policy and Procedures
Define in policy what use of organisation-owned or managed assets is acceptable and under what conditions, and review that policy at least annually.
4
artefacts
1
held by a system
1
at each review
moderate
to go live
HR system / LMS
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
- Acknowledgement records from staff · HR system / LMS
periodic reviewEvidence produced at each review
- Annual review record · Document repository
governing documentDocuments that govern the control
- The acceptable use policy with approver and date · Policy repository / GRC workspace
- The conditions and allowances the policy sets out · Policy repository / GRC workspace
First move
Start with the 1 of 4 artefacts that already live in a system (HR system / LMS); keep the periodic reviews but log each one as a dated record with a named reviewer.
Common gaps auditors find
- Policy signed at induction with no re-acknowledgement after material change
- Personally owned devices used for work with no policy position
- Annual review missed
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheetHRS-01 Background Screening Policy and Procedures · HRS-03 Clean Desk Policy and Procedures