DSP-03 Data Inventory
Maintain an inventory of data holdings covering at least all sensitive and personal data.
4
artefacts
0
held by a system
2
at each review
hard
to go live
Policy repository / GRC workspace
where the evidence lives
teal = a system already holds it · olive = produced at each review
system holds itEvidence a system already holds
none for this control
periodic reviewEvidence produced at each review
- Coverage evidence across systems and environments · Cloud console / configuration management
- Review records keeping the inventory current · Data governance / DLP tooling
governing documentDocuments that govern the control
- The data inventory with sensitive and personal data identified · Policy repository / GRC workspace
- The method by which new data holdings enter the inventory · Policy repository / GRC workspace
First move
This control is evidenced by people and documents, not systems. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date. Do not try to automate it.
Common gaps auditors find
- Inventory built once by survey and never maintained
- Shadow systems and exports not represented
- Personal data held in unstructured stores omitted entirely
Do this for your whole sheet
Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.
Build my evidence sheet