What evidence do auditors commonly ask for on HRS-06 Employment Termination?

Mover and leaver procedure with a RACI for HR, line managers, IT and security; HR system notifications or tickets triggering access changes and asset return for a sample of movers and leavers; Communication record (intranet page, manager briefing) showing the procedure reached the people who run it; Current organisation chart used to route notifications.

What is the most common gap auditors find on HRS-06?

Line managers unaware they must notify HR or IT of internal moves

CSA CCM v4.1 · HRS - Human Resources

`HRS-06` Employment Termination

Write down the duties and responsibilities that apply when someone's employment changes or ends, and make sure every person with a part in that process knows them.

Source: CSA CCM v4.1, HRS-06. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open CSA CCM v4.1 in the compliance library.

Version 4.1 adds 11 controls (among them API security, log sanitisation and a service bill of materials) and renumbers several domains. CSA accepts v4.0.x during its transition; if your STAR assessment is still on v4.0.1, check the numbering against it.

artefacts

held by a system

at each review

moderate

to go live

Identity provider / directory

where the evidence lives

teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

HR system notifications or tickets triggering access changes and asset return for a sample of movers and leavers · Identity provider / directory

periodic reviewEvidence produced at each review

Communication record (intranet page, manager briefing) showing the procedure reached the people who run it · Policy repository / GRC workspace

governing documentDocuments that govern the control

Mover and leaver procedure with a RACI for HR, line managers, IT and security · Policy repository / GRC workspace
Current organisation chart used to route notifications · Document repository

First move

Start with the 1 of 4 artefacts that already live in a system (Identity provider / directory); keep the periodic reviews but log each one as a dated record with a named reviewer.

Common gaps auditors find

Line managers unaware they must notify HR or IT of internal moves
Leaver process documented but internal role changes ignored, leaving old access in place
No single owner for confirming the process completed

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

HRS-05 Asset returns · HRS-07 Employment Agreement Process