What evidence do auditors commonly ask for on HRS-03 Clean Desk Policy and Procedures?

Clean desk and clear screen policy with approval and review dates; Walk-round inspection checklists or spot-check reports with findings and follow-up; Screen lock configuration baseline showing the idle timeout enforced on endpoints; Floor plans or site rules marking secure and general work areas; Awareness material or training records covering the clean desk rule.

What is the most common gap auditors find on HRS-03?

Rule published but never checked by inspection

CSA CCM v4.1 · HRS - Human Resources

`HRS-03` Clean Desk Policy and Procedures

Maintain an approved and enforced clean desk rule so that workspaces left unattended never leave confidential information openly on view, with the rule reviewed every year and again whenever a significant change occurs.

Source: CSA CCM v4.1, HRS-03. The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open CSA CCM v4.1 in the compliance library.

Version 4.1 adds 11 controls (among them API security, log sanitisation and a service bill of materials) and renumbers several domains. CSA accepts v4.0.x during its transition; if your STAR assessment is still on v4.0.1, check the numbering against it.

artefacts

held by a system

at each review

hard

to go live

Policy repository / GRC workspace

where the evidence lives

teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

Screen lock configuration baseline showing the idle timeout enforced on endpoints · Endpoint management (MDM / EDR)

periodic reviewEvidence produced at each review

Walk-round inspection checklists or spot-check reports with findings and follow-up · Document repository
Awareness material or training records covering the clean desk rule · HR system / LMS

governing documentDocuments that govern the control

Clean desk and clear screen policy with approval and review dates · Policy repository / GRC workspace
Floor plans or site rules marking secure and general work areas · Policy repository / GRC workspace

First move

Mostly documents and reviews. Pull the 1 system-held artefact from your Endpoint management (MDM / EDR) on a schedule; put the documents under version control with an owner and review date, and log each review as a dated record with a named reviewer.

Common gaps auditors find

Rule published but never checked by inspection
Printed confidential material left in shared print trays and meeting rooms
Home and remote workspaces not addressed

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

HRS-02 Acceptable Use of Technology Policy and Procedures · HRS-04 Remote and Home Working Policy and Procedures