EvidenceSheet
CCPA/CPRA · Service providers, contractors and third parties

1798.100(d) Put an agreement in place with every recipient of personal information

A business that sells or shares data with a third party, or hands data to service providers or contractors for business purposes, must have an agreement that limits the data to specified purposes, binds the recipient to the Act and to the same level of protection, lets the business take reasonable steps to check compliant use, requires the recipient to say if it can no longer comply, and lets the business, on notice, stop and remedy unauthorised use.

Source: CCPA/CPRA, 1798.100(d). The statement above is our statement of the clause, read from the published text and cited so you can check it against the official text, not the instrument verbatim. Open CCPA/CPRA in the compliance library.

Applies only to a business that meets one of the thresholds in Cal. Civ. Code 1798.140(d).

3
artefacts
0
held by a system
0
at each review
hard
to go live
Vendor register / contract repository
where the evidence lives
teal = a system already holds it · olive = produced at each review. To go live: easy when half or more of the artefacts are already held by a system, moderate from a quarter to a half, hard below a quarter.

These are the artefacts auditors commonly ask for on this requirement, our guidance rather than text from the standard. Your assessor decides what is sufficient in your context, and asks for samples across the period when a report covers one.

system holds itEvidence a system already holds

none for this control

periodic reviewEvidence produced at each review

none for this control

governing documentDocuments that govern the control

  • Inventory of every vendor and partner receiving personal information · Vendor register / contract repository
  • Executed agreements with the five statutory terms for each · Vendor register / contract repository
  • Contract review checklist used in procurement · Vendor register / contract repository

First move

No system holds this evidence for you: it is people and documents. Reminders and routing to the owner still save time. Put the document under version control with an owner and review date, and log each review as a record with reviewer and date.

Common gaps auditors find

Do this for your whole sheet

Paste the rows you run your controls from and get this mapping for every control at once, with the periodic-review ones flagged and a first move per row. No account for the first run.

Build my evidence sheet

1798.100(c) Keep collection and use necessary and proportionate · 1798.100(e) Maintain reasonable security for personal information